HOW TO SUBMIT A PARKING PASS REQUEST


When do I submit a Parking Pass request?

Whenever your organization needs to purchase flat-rate parking passes to the Maryland Ave. or Fitzgerald Garages for student organization planned events.


Process

(click on any image to enlarge it)

1. Access your organization’s financials by clicking the “Treasury” option in the navigation menu of your organization’s OrgSync portal.

 

2. Access your organization’s budgets by clicking the “Manage Budgets” button on the Treasury web page.

 

3. Click on the name of the budget from which you would like to draw your expenditure. Please note, only active budgets can be used for payments.

 

4. Click on the line item of the budget from which you would like to draw your expenditure.

 

5. Click the request payment button on the Line Item Detail page.

 

6. Enter a descriptive name for the transaction in the “Name” field under “Payment Request Details”. This name is to ensure the readability of your future OrgSync ledger. Please note, a generic name, such as “Party” or “Speaker Event”, will not be accepted.

 

7. Select “Parking Passes” from the “Payment Type” drop-down menu.

 

8. Fill in the “Name of event”, “Date and time of event”, and “Location of event” fields as accurately as possible.

 

9. Fill in the “Number of people event”, “Parties to receive parking passes”, and “Number of parking passes needed” fields as accurately as possible. Please note, a list of specific individuals is required for the "Parties to receive parking passes" field; providing generic responses such as "guests" or "speaker" will not be accepted.

 

10. Enter the amount to be paid in the “Request Budget Payment” payment slot. Please note, parking passes cost $7.00 apiece through this program. Do not place any funds in the “Request Revenue Fund Payment” payment slot. If your organization wishes to make a purchase from their Revenue Account, please see these instructions on submitting a revenue fund payment request. If you elect to pay for your request from a combination of the two accounts, submit one request through your allocation account and another through your revenue account using the above linked instructions for their respective amounts and make a note in the comments section on each request that it is being submitted in conjunction with another request.

 

11. Enter any miscellaneous comments you feel are necessary for the transaction into the “Comments” field.

 

12. Click the “Submit” button once you are done. The submission will be sent to the CSI Front Desk staff, who will verify the form’s completeness. Once the form is verified as complete, it will be sent to your organization’s advisor of record for approval. Once approved by your advisor, the form will be sent to the Coordinator of Student Activities, Director of CSI Operations and Finance, and Executive Director of Student Development for approval. Once fully approved, you will receive an email notifying you of your final approval. The parking passes will be immediately placed in your organization's mailbox in the CSI office and await pick-up by a representative of your organization during CSI's regular operating hours.

 


If you have any problems using the OrgSync financial tools or any questions regarding the Center for Student Involvement's student organization funding policies and procedures, please contact studentorgs@ubalt.edu.

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Announcements

Supplemental Funding
Due to changes in the level of funding available this year, the process was delayed while Allocations Board and Funding Oversight Committee examined the issue. The deadline for supplemental requests will be extended. We are in the process of updating the website to reflect these changes. Information will be emailed to org leaders the week of Oct 16-20.

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Helpful Links

Reallocation Request Form
Student Org Funding Portal
General Org Resources/Handbook
Center for Student Involvement
UB OrgSync

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