FUNDING OVERSIGHT COMMITTEE BYLAWS

Below are the bylaws for the Funding Oversight Committee, current for the 2016/2017 school year. You can also find a downloadable pdf version of these bylaws at this link.

Section 1- Purpose and Budget process
Section 2- Board Membership
Section 3- Removal and Discipline of Committee Members
Section 4- Meetings
Section 5- Approvals & Appeals
Section 6- Funding
Section 7- Amendments
Amendment 1- Premier Organization Funding
Amendment 2- At-Large Member Position

 

Section 1- Purpose and Budget process


1.1 The Funding Oversight Committee’s (FOC) purpose is to fairly disburse the SBA and SGA Fees amongst the Premier Student Organizations (SBA, UBSGA, SEB, SCC), the administrative support account, and the Student Allocations Board.

1.2 The Funding Oversight Committee establishes deadlines and procedures for budget submissions by Premier Student Organizations for initial funding by March 1 for the following academic year.

1.3 The Funding Oversight Committee will consider budget requests for the next fiscal period (e.g. initial requests for the academic year are heard at the end of the Spring semester.)

1.4 The total amount of student fees to disburse is determined by student head count and is managed by the University Budget Office each fiscal year. The Funding Oversight Committee may request use of reserve student fee funds for disbursement in a given fiscal year, and determines the amount of such request.

1.5 Available funds not disbursed directly to Premier Student Organizations and the administrative support account shall, generally, be released to the Student Allocations Board, notwithstanding any funds that the FOC may set aside for a one-time use, such as a capital purchase.

1.6 The Center for Student Involvement (CSI) shall be the chief liaison between the Funding Oversight Committee and the campus community with regard to student organization financial matters.

1.7 The Funding Oversight Committee shall have the ability to review and alter Student Allocations Board decisions concerning student organization funding upon appropriate appeal by a student organization to the FOC. Organizations must first appeal to the SAB for reconsideration before appealing directly to the FOC.

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Section 2- Board Membership


2.1 All Funding Oversight Committee Student Members must be registered students at the University of Baltimore in good standing with the institution. Each Student Member must meet the membership and office eligibility requirements of her/his qualifying office defined in the governing documents of her/his parent body (i.e. the UBSGA Constitution determines these requirements for the UBSGA Treasurer, the SBA Constitution for the SBA Treasurer, the SAB Bylaws for the SAB chairperson.)

2.2 There are four (4) voting board members of the Funding Oversight Committee; one (1) additional member shall serve in a non-voting role.

2.3 Board membership is as follows:

  1. Three (3) Student Members (voting, except as outlined in 2.5): the Treasurer of Student Bar Association (SBA), the Treasurer of Student Government Association (UBSGA) and the Chairperson of the Student Allocations Board (SAB).
  2. One (1) Staff Representative, Advisor (voting): CSI Associate Director of Operations and Technology
  3. One (1) Graduate Assistant of Student Organization Financial Operations (non-voting): from CSI office, who shall serve as the recording secretary

2.4 The Advisor shall serve in a facilitator capacity to the Student Allocations Board. The duties of the advisor shall include:

  • Attend all meetings.
  • Set agenda at least 48 hours prior to meeting and run FOC meetings.
  • Maintain contact with other board members.
  • Work with the GA of Student Organization Financial Operations with regards to meeting preparation, posting of disbursements/allocations, filing of minutes, and other administrative duties.

2.5 Student Members of the FOC shall not have a vote on motions and items that directly set or adjust the amounts disbursed to their constituent organizations. That is, the UBSGA Treasurer must abstain from voting on UBSGA’s budget, the SBA Treasurer must abstain from voting on SBA’s budget, and the SAB Chairperson, must abstain from voting on SAB’s budget.

2.6 In the event that a vacancy exists in one of the roles with membership on the FOC, a substitute FOC member shall be appointed on a temporary basis until a permanent replacement is made.

  1. Should the vacancy be in the SBA or UBSGA Treasurer Position, the substitute is appointed by the President of the member’s parent organization from the membership of that organization;
  2. Should the vacancy be in the SAB Chair position, the Advisor shall select a substitute from the remaining SAB membership.
  3. Should the vacancy be in the Advisor or Graduate Assistant role, the Executive Director of Student Development shall appoint a substitute.
  4. The term of a substitute member shall continue until the position in question is permanently filled via the means in the parent body’s governing documents.

2.8 The term of committee members will run concurrently with the terms of the offices qualifying them for membership on the FOC.

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Section 3- Removal and Discipline of Funding Oversight Committee Members


3.1 Attendance at the Initial Disbursements meeting is mandatory for all committee members.  Members who have more than two (2) unexcused absences at subsequent committee meetings shall be subject to impeachment or other disciplinary procedures as outlined in their parent body’s governing documents.

3.2 If at any time a member of the board does not maintain the minimum eligibility requirements, the member must resign.  Members who resign must do so in writing and submit to the Advisor.  Failure to resign will result in removal from their position.  

3.3 A formal written request for impeaching or otherwise disciplining a member must be submitted to the Advisor on or by the Thursday prior to the next FOC meeting. Grounds for Impeachment may include the following-

  • Failure to complete tasks as a FOC member
  • Failure to represent the FOC or the University in an appropriate manner
  • Violation of the University’s Student Code of Conduct

3.4 All parties will be notified upon receipt of request for impeachment.

3.5 Requests for impeachment or other discipline will be forwarded to the member’s parent body by the Advisor. Proceedings shall follow the methods outlined in that parent body’s governing documents.

3.6 Once impeached or otherwise removed from the qualifying office, a member may no longer participate in any function of the Funding Oversight Committee.          

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Section 4- Meetings


4.1 The Funding Oversight Committee meets monthly.  Unless another time is selected and approved by all board members, meetings are on the second Friday of each month from 1-3 pm.

4.2 The Initial Disbursements meeting shall take place during the week after the May undergraduate graduation, at least two days in advance of the SAB’s initial allocation meeting, and need not comply with the scheduling restrictions in 5.1 (above).  Additional meetings may be held, as needed, until the disbursement process is complete.

4.3 A quorum of three (3) voting board members, one of whom must be the Advisor, must be present at each meeting to conduct business.

4.4 The FOC shall employ an informal format of parliamentary procedure in which the Committee will seek to find consensus before calling for a final vote.

4.5 There must be a majority vote of the members present to pass motions.  Voting on any specific issue may be done orally or with a show of hands.

4.6 All financial issues dealing with student fee funds must be voted upon.  Each voting member of the board may only cast one vote in person.  No proxy votes will be allowed.

4.7 The Graduate Assistant/Student Assistant of Student Organization Financial Operations shall keep minutes of each meeting and file them in the office of CSI and post on student organization software system.

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Section 5- Approvals & Appeals


5.1 Appeals of Premier Student Organization disbursements may be heard by the FOC at subsequent meetings after budgets are posted.  Student organization appeals must be submitted to the FOC along the timeline outlined in the Funding Policy Manual maintained by CSI. Student organization leaders may schedule time on the meeting agenda after a request for an appeal is made in writing to the chair. 

5.2 A second appeal of premier organization budgets may be made to the Executive Director of Student Development. This appeal must be made in writing and may be accompanied by a presentation at the Executive Director’s discretion.

5.3 The Funding Oversight Committee shall have responsibility to review and approve (or deny), by majority vote, any recommendations made by the SAB in regards to changes in budget policy or procedure regarding student organizations and the structure of the SAB itself.

5.4 The Funding Oversight Committee may also recommend changes to budget policy and procedure directly to CSI by majority vote.

5.5 Changes to the budget policy and procedure would be effective for the next budget cycle.

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Section 6- Funding


6.1 All funding procedures will follow guidelines set forth in the Funding Policy manual.

6.2 The Funding Policy Manual as well as all relevant forms, presentations, and files associated with student organization funding shall be posted on the Student Organization Financial Operations website.

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Section 7- Amendments


7.1 Any student organization officer, FOC member, or CSI may recommend amendment of these bylaws. Such recommendation requires a two-thirds majority vote of the FOC for approval.

7.2 The SAB must ratify any amendment passed by FOC by a majority vote for the amendment to take effect.

7.3 The UBSGA and SBA Treasures shall inform their respective parent bodies of any changes to these bylaws by FOC and SAB.

7.4 These bylaws may also be directly amended by passage of identical amending legislation (by a two-thirds majority vote) in the SBA House and UBSGA Senate.

8.4 These bylaws may also be directly amended by passage of identical amending legislation (by a two-thirds majority vote) in the SBA House and UBSGA Senate.

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Amendment 1- Premier Organization Funding


In effect beginning with 2016/2017 FOC term

A1.1 To ensure consistency in the year-to-year operations of the premier organizations at the University of Baltimore, FOC will provide a minimum funding level for all premier organizations.

A1.2 The Student Government Association will be provided a budget worth 12% of the overall student agency fee budget or $50,000, whichever of the two is greater.

A1.3 The Student Bar Association will be provided a budget worth 12% of the overall student agency fee budget or $50,000, whichever of the two is greater.

A1.4 The Student Allocations Board will be provided a budget worth 30% of the overall student agency fee budget or $125,000, whichever of the two is greater.

A1.5 If SGA, SBA, and SAB are funded based off of their minimum percentages, the Sports Club Council will be provided a budget worth 8% of the overall student agency fee budget. If SGA, SBA, and SAB are funded based off of their minimum values, the Sports Club Council will be provided a budget worth 17% of the remaining budget after SGA, SBA, and SAB have been funded.

A1.6 If SGA, SBA, and SAB are funded based off of their minimum percentages, the Student Events Board will be provided a budget worth 15% of the overall student agency fee budget. If SGA, SBA, and SAB are funded based off of their minimum values, the Student Events Board will be provided a budget worth 32% of the remaining budget after SGA, SBA, and SAB have been funded.

A1.7 If SGA, SBA, and SAB are funded based off of their minimum percentages, SGA Admin will be provided a budget worth 10% of the overall student agency fee budget. If SGA, SBA, and SAB are funded based off of their minimum values, SGA Admin will be provided a budget worth 22% of the remaining budget after SGA, SBA, and SAB have been funded.

A1.8 The remaining funds from the student agency fee budget may be allocated to any of the premier organizations to meet needs and circumstances. These additional funds will be requested through presentations and requests to FOC.

A1.9 Any funds from the student agency fee budget that remain unallocated at the end of the premier organization allocation process will be automatically granted to the Student Allocations Board.

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Amendment 2- At-Large Member Position


In effect beginning with 2016/2017 FOC term

A2.1 In addition to the 5 members appointed to the Student Allocations Board, one applicant during the SAB application process will be appointed as the FOC Member At-Large.

A2.2 This member will not serve on the Student Allocations Board.

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Announcements

2017-18 Funding Requests
The deadline to request a budget from Allocations Board for 2017-18 is May 25 at noon! Training (which is required before submitting a request) is to be completed online this year. Click to access the training now or get info about the training.

Additional resources for developing your budget request can be found on this page.

Event Calendar

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Helpful Links

Reallocation Request Form
Student Org Funding Portal
General Org Resources/Handbook
Center for Student Involvement
UB OrgSync

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