Section Seven: Misconduct Procedures for Student Organizations

 

Table of Contents


Community Standards and Code of Conduct

Jurisdiction

Policy Violations

Reports of Potential Violations

Notice of Potential Violation

Process for Resolution

Sanctions

Appeals

 

Community Standards and Code of Conduct


Student organization officers and members serve as role models at the University of Baltimore. All students are expected to follow the University of Baltimore Code of Conduct found in the Student Rights and Responsibilities Guide at www.ubalt.edu/studenthandbook.  Any violations of the UB Code of Conduct will be adjudicated through the student Conduct Process in accordance with university policy.  For more information on UB’s Community Standards and the Student Handbook, please visit www.ubalt.edu/communitylife.  

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Jurisdiction


The University of Baltimore’s jurisdiction shall extend to all behavior by any undergraduate or graduate student and/or student organization that occurs on University property, at University-sponsored activities, on University-sponsored trips or functions, and to off-campus conduct detrimental to University interests. Therefore, the University of Baltimore may impose sanctions against a student or student organization for the violation of any student regulations that occur on campus. Sanctions also may be imposed against a student or student organization for the violation of any regulations that occur off campus when the alleged conduct would impair, interfere with, or obstruct the missions, processes or functions of the University, or when the alleged conduct would, if true, endanger the health, safety or welfare of the student or others, or would endanger any University property.

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Policy Violations


Violations of the Student Organization Handbook will be reviewed on a case by case basis. When a potential violation occurs, the involved student(s) and/or student group executive members will be required to attend a meeting with a Center for Student Involvement staff member.  After that meeting, the staff member will determine if a violation occurred and assign sanctions as appropriate. Sanctions can include, but are not limited, to warning/reprimand, involvement restrictions, loss of privilege, suspension from organization activities, and/or removal from office. Students will be notified in writing of the decision and any sanctions assigned. Appeals of student organization policy violations may be submitted, in writing, to the Executive Director of Student Development within five business days of the decision letter.

All communication and information regarding a policy violation will be stored in the organization’s file within the Rosenberg Center for Student Involvement and may be shared with the organization’s advisor.

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Reports of Potential Violations


Potential violations may be reported to CSI in writing by any member of the UB community; a formal written report may also be written by CSI staff following verbal notification of a potential violation. Community members who need to report a possible violation, should contact the Student Activities Coordinator at studentorgs@ubalt.edu or the Associate Director of Operations & Technology at csi@ubalt.edu. Once a report is received, the Associate Director (or designee) will review all information, and if warranted open an investigation.

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Notice of Potential Violation


If information in a report or subsequent investigation indicates a violation may have occurred, written notice outlining the potential violation will be given to the involved parties and the advisor of the organization involved. The parties involved will be given five (5) business days to review the allegation and respond.

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Process for Resolution


A conference (or conferences) with the involved parties, the advisor, and the Associate Director of Operations & Technology (or designee) will be scheduled to discuss any potential violation, hear any rebuttal/response to the allegation, and gather additional information regarding the allegation. Failure of any party to attend a scheduled conference will result in the conference proceeding in the absence of that party. Rescheduling of conferences is at the discretion of the Associate Director and is generally limited to academic conflicts, work commitments and emergency situations.

Within five (5) business days of the final conference pertaining to the allegation, the Associate Director of Operations & Technology (or designee) will issue a written decision outlining the resolution of the allegation. If no violation is found to have occurred, the decision will indicate same and no sanctions will be applied to those parties found without violation. If a preponderance of the information available indicates a violation occurred, the decision will outline the specific nature of the violation and any sanction(s) being applied.

When a potential violation is found to involve the Student Code of Conduct, State or Federal Law, or if it is otherwise recommended by CSI, the Office of Community Life and Dean of Students and/or the University of Baltimore Police Department, will be notified before a decision is made.

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Sanctions


Sanctions may be issued by the Associate Director of Operations & Technology (or designee) when it is found that a violation has occurred. Below is a list of possible sanctions that CSI may apply.  The sanctioning official has discretion to determine what sanction is appropriate to the violation. Repeated or egregious violations generally result in sanctions of increased severity. Situations involving multiple violations generally involve sanctions of increased severity or number.

Common sanctions issued to individuals and/or organizations are listed below. Available sanctions are not limited to those listed.

  • A verbal and written warning outlining the violation, any recommended corrective measures, and a caution regarding possible further consequences if the actions are not corrected.
  • Educational activities designed to assist the parties involved in understanding policy or behavior; the exact nature of which are defined by the sanctioning official.
  • Requirements to engage in service or re-engage with the UB or larger community in another manner; the exact nature of which are defined by the sanctioning official.
  • Limitation of access to student organization privileges, including, but not limited to OrgSync, financials, room reservations, event planning, the Student Organization Suite, etc.
  • Cancelation of organization events and activities.
  • Removal of the organization from “active status” for an amount of time determined by CSI.
  • Suspension or removal of individual members, including officers, from the organization and/or their office in the organization.
  • Loss of official recognition as a registered student organization.
  • Other sanctions as appropriate.

 

In the event of suspected criminal behavior or potential threats to health and/or safety, CSI, in consultation with the Office of Community Life and the Dean of Students, may immediately issue sanctions up to and including suspension of an organization’s active status and/or suspension of an individual’s organizational membership without following the above resolution procedures. In these instances, a conference will be scheduled to resolve the matter as soon as is practical and the interim sanctions will remain in effect pending the outcome of that conference.

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Appeals


The involved parties have the right to appeal all decisions made by the Associate Director of Operations & Technology (or designee). All appeals must be submitted in writing to the Director, Rosenberg Center for Student Involvement within five (5) business days of the date the written decision is issued.  Appeals should indicate the specific grounds on which the appeal is based and present supporting information for that claim.  Acceptable grounds for appeal include 1) New information, not available at the time of the conference, which may have an impact the outcome; 2) Procedural error which impacted fairness of the process, and; 3) Severity of sanction assigned is incongruent with the offense.

Once an appeal is received, the Director will first determine whether valid grounds for appeal exist. If the grounds for appeal are found to be valid, the Director will reconsider the matter or designate a staff member in CSI or another University office to do so.

The decision of the Director or designated staff member is final and not subject to further appeal.

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