Section Four: Event Planning

Event planning can be one of the most enjoyable parts of being a member of a Student Organization. Whether an organization is organizing a meeting, event or small program, some aspect of planning is involved and it is imperative to have a planning process. The following are specific policies and procedures pertaining to event planning on campus, for a detailed event planning guide please visit http://csi.orgsync.com/Event_Planning. This guide contains helpful information regarding timelines, tasks, marketing, and more.

Table of Contents


Event Registration

Reserving Space on Campus

VEMS Access

Events with Loud Noise

After Hours Usage of University Space

Audio Visual Services

VIP Attendance Policy

Student Organization Alcohol Policy

Contracts and Permits

Raffles

Street Closures

Decoration Use in University Facilities

Animal Use on Campus

Giveaways and Clothing

Ticket Sales

Facility and Program Access

Dress Code

Cost of Participation

Closing and Delays

Behavior at Events

 

Event Registration


ALL STUDENT ORGANIZATION EVENTS MUST BE REGISTERED THROUGH CSI, WHETHER THEY ARE HELD ON OR OFF CAMPUS. Events are registered by creating an event in OrgSync.

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Reserving Space on Campus


If any organization wishes to hold a meeting, set-up an information table or plan an event on campus space must be reserved using the Virtual Event Management System (VEMS).  Reservations must be made at least four (4) business days prior to the event and 30 business days prior for an event with alcohol. However, it is recommended that student organization plan as far ahead as possible. If reservations are requested in less time than the period specified above, the University reserves the right not to honor requests for facilities.

Please note, classrooms are unavailable to reserve until up to three weeks after all (Law, Graduate, and Undergraduate) classes have begun for the semester. For the fall semester, this generally falls around September 15. For the spring semester, this generally falls around February 20. 

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VEMS Access


Students can access VEMS by logging into their MyUB portal and clicking on the VEMS icon under the Tools menu. Only two officers per organization will be granted access to make reservations for the organization through the VEMS tool. These two officers will become the point of contact for the Office of Conference Services for all reservation related details and communications. It is essential that these officers know all the details for an event and are able to answer the questions from the Office of Conference Services.

Room Reservation Process

  • Log into VEMS using your MYUB account.
  • Complete: VEMS Request form at least four (4) business days prior to your event. CSI recommends a minimum of 2 weeks.
  • You will receive an instant Request Receipt via email.This is just a receipt not a confirmation.
  • Once approved you will receive a “Student Organization Final Approval” email, this confirms your space.
  • Remember do not advertise until you have confirmation of the location.

Organizations failing to follow proper room reservation procedures will not be allowed to reserve space on campus for a period not to exceed 30 days.

All organizations using University facilities are expected to clean up after themselves. Organizations will be billed for the cost of cleanup if it is not done properly.

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Events with Loud Noise


All student organization events must be approved by the CSI in advance. Organizations are allowed to hold events that will produce loud noise; however, we need to be conscious of where these events are located. Consideration of event approval includes location, event type, and event specifications. Programs which could produce loud noise (i.e. music, movies, or shouting) could be denied in certain locations of campus (open areas in buildings such as Business Center Atrium, all building lobbies, and all classrooms) and during certain times of day (class hours and study/exam weeks). This does not include speakers and meetings. Due to the limited space on campus, advanced planning is essential to ensure you have the appropriate space and permissions. Generally, the Student Center 5th floor is the best space on campus for loud events.

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After Hours Usage of University Space


Student Organizations have the ability to hold events or meetings on campus past normal operating hours.  To ensure the event or meeting is successful, an “After-Hours” form must be completed, which includes (but is not limited) to obtaining multiple signatures from UB Police, Plant Operations, Housekeeping, CSI, and Student Center Operations (if using the Student Center).  This form must be completed and submitted to CSI no later than business 14 days prior to the event. CSI recommends starting this process as early as possible. 

Organizations that chose to hold an event after-hours beyond normal University operating hours are subject to additional fees from Public Safety, Housekeeping, Auxiliary Services and Plant Operations.  These fees are charged at cost to cover expenses incurred outside of normal University operating hours.  Therefore, you are required to discuss logistics and costs with each office before you will receive a final room reservation.  Finally, organizations that fail to meet and agree with costs from the above office(s) may need to postpone or cancel said event.

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Audio Visual Services


The Audio Visual (A/V) Services Office has equipment available for all Organizations to use for events. Most of the equipment and services are free of charge; however, some services do have an associated fee.  For more information and a complete list of services contact Instructional Technology at 410-837-6262.  Plan to reserve any needed equipment well in advance to insure availability. Please use the VEMS-Online Reservation Form to reserve any equipment.

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VIP Attendance Policy


Organizations must notify the Student Activities Coordinator if the organization intends to have a VIP Personnel (high-level dignitary, key political figure, well known speakers or performers, UB President, UB Executive Team, Alumni) in attendance at an event by submitting the VIP Attendance Form on OrgSync here and set up a meeting with the Student Activities Coordinator at least four (4) weeks prior to the event so that the University can determine the appropriate level of security for the event.  Fees may be assessed to the organization if additional security will be needed for the event. 

Please note that the student organization must designate an officer to be the event contact.  This officer must be in attendance of the event.  The advisor must also be contacted by the student organization regarding the event, and the advisor or the Advisor’s designee (must be UB faculty or staff) must be present throughout the duration of the event. 

Requesting the Presence of UB's President

From time to time, organizations may want to request the presence of the University President at their event. To make this request, students must complete the above mentioned VIP Attendance form and meet with the Student Activities Coordinator.  After the submission of the form and meeting, the Student Activities Coordinator will place the request with the Office of the President for you.  Student organizations should not complete the form on the President’s Office website to request the presence of UB’s President.

Political Activity

The University’s physical facilities may be used for public meetings, including political meetings, if proper safeguards are provided to assure the orderly use of facilities.  Persons wishing to use a facility must apply to the Student Activities Coordinator.  A reasonable fee may be charged to cover costs of use of such facilities, including utilities, security or police protection, janitorial service and other necessary expenses in the same manner in which any other event requiring additional expense for the University may be charged.  Permission to use a facility does not imply endorsement by the University of the view or programs of the student organization or the political candidate or sponsor of the event.

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Student Organization Alcohol Policy


Sometimes an organization’s event may be enhanced through serving beer and/or wine. If your organization is interested in providing beer and/or wine for an event, please set an appointment to meet with a CSI staff member to review all the policies and procedures. Requirements in the student organization alcohol agreement align with the University-wide alcohol policy available here.

Please keep in mind that the Student Organization Alcohol Agreement Form located on the Student Organizations OrgSync portal must be submitted no later than thirty (30) days prior to the event.  These procedures apply to both on and off campus events hosted by student organizations.

To host an event where alcohol is served:

  • Designate an Event Chairperson
  • Reserve your event space (as outlined previously for on campus events).
  • Request quote from a caterer with a liquor license.
  • Ensure your advisor is available to be present at the event. At least one of the organization's advisors or advisor's designee is required to be present at the event.
    • The requirement to have an advisor present is waived if ALL of the following apply:
      • Participants are purchasing their own alcohol, i.e. the student organization is not paying for or facilitating the purchase of alcohol.
      • The venue where the event is being held has a liquor license, is providing the alcohol and servers.
      • The event is held off campus.
      • An example of an event where an advisor would not need to be present is a happy hour held at a restaurant where the student organization is purchasing food but there is a cash bar for those in attendance.
  • Complete the Student Organization Alcohol Agreement Form in OrgSync.
  • CSI and the UB Police Department will review your request. You will receive a notification once your request to serve alcohol has been approved.
  • Obtain an invoice from a caterer with a Liquor License for the serving and providing the beer and wine.
  • Complete an Event Incident Report after the event and submit it to CSI.

Alcohol Regulations and Procedures for Operations and Events

In accordance with the University's published Alcohol Policy, as published in the Student Handbook, CSI has implemented the following procedures and regulations regarding alcohol related events sponsored by, or open to students. These policies are to complement, not override the University’s policies.

Holding an Event with Alcohol

  • Student organizations wishing to hold an event where alcohol is served must designate an Event Chairperson. The Event Chairperson should be the key contact for this event, must be present for the duration of the event, and should abstain from consuming alcohol during the event.
  • The designated Event Chairperson MUST complete all necessary paperwork prior to and after the function. The Student Organization Alcohol Agreement Form and Alcohol Event Incident Report can found in OrgSync. The Incident Report must be completed after every event where alcohol is served even if an incident did not occur.
  • Beer, certain malted beverages and wine are the only alcoholic beverages permitted at events hosted on campus. The sale of these alcoholic beverages may only be a single facet of the event, not the sole purpose.
  • Alcohol must be procured through and served by a caterer with a valid liquor license.
  • When required by UBPD, Public Safety officers must be contacted to provide security.  This may include overtime costs. Organizations will be provided notification if they need officers after completing the Student Organization Alcohol Agreement Form. If required, an estimate of this fee will be provided when the Student Organization Alcohol Agreement Form is approved.
  • Events including alcohol will not be scheduled, nor approved, during the period of final exams. This period includes both study days and exam days for the College of Public Affairs, the College of Arts and Sciences, the School of Business and the School of Law.
  • University approved areas for the sale of beer and wine are the Academic Center lounge, BC-003, areas in the Student Center, Gordon Plaza, Law School 12th floor, 6th floor,  lobby and lower lobbies, and the Campus Recreation Center with the prior approval of the Director of the Student Center and Recreation Programs. The Business School Atrium is available on a very limited basis with special approval from the Director of the Center for Student Involvement or their designee.

Serving Alcohol at the Event

  • Both the Event Chairperson and the student organization’s Advisor or the Advisor’s designee (must be UB faculty or staff) must be present throughout the duration of events where alcohol is served unless ALL of the conditions listed in the introductory section of this policy are met.
  • Alcohol may be served for a maximum of six hours and all sales/distribution must stop 30 minutes before the end of the advertised event time.(For example, an event advertised until 11:00 p.m. requires sales and distribution to cease at 10:30 p.m.) No alcohol can be served at an event before 3PM.
  • Age verification is required for all those consuming alcohol at all events.In addition, some type of visible identification designating who is of-age must be used, ie; hand stamps, wristbands.
    • Events where all attendees are over the age of 21 may be exempt from wristbands/handstamps as determined by the Director of the Center for Student Involvement or their designee. Exception requests must be requested in writing in the Student Organization Alcohol Agreement. Age verification is still required, even if the use of wristbands/handstamps is not.
  • Pricing Requirements:
  1. Approved alcohol may not be sold at a price lower than the cost of the product and equipment.No reduced pricing is allowed, such as "two for one" or "3 for $2.00" which encourages excessive drinking and/or irresponsible behavior.
  2. No alcohol may be distributed for free. This includes before, during, and after the event.
  3. Alcohol may not be part of an all-inclusive price for an event. For example: You cannot sell a ticket to an event for $5.00, which would include you can eat food and all the alcohol you can drink. An all-inclusive price can include a pre-stated number of drink tickets provided that price charged is at least equal to the per-drink cost of the alcoholic beverages. For example, a $10 entry fee could include all you can eat and 2 drink tickets, if the actual cost of alcohol breaks down to $5 or less per drink.
  4. Small (less than 30 people) “closed” events (e.g. meetings/receptions for which there is a specific invitation and RSVP list) are not subject to the above pricing restrictions.
  • Sodas, water, or other non-alcoholic drinks must be made available in equal or greater quantities than that of the alcohol during the entire course of the party.They must be offered for free or at fair market price.
  • A sufficient quantity of food must be made available during the entire course of the party.While sales of some items are allowed, some type of free food must also be supplied, for the entire course of the event.
  • For catered events, leftover alcoholic beverages must be returned to the caterer. Alcohol may not be taken “to-go” nor may remaining alcohol be sent home with event participants following the event.
  • No individual other than the caterer may bring alcohol to any event on campus that is subject to the Student Organization Alcohol Policy.

Exceptions to the pricing requirements of these guidelines may be approved at the discretion of the Director of the Center for Student Involvement or their designee. Exception requests must be requested in writing in the Student Organization Alcohol Agreement.

Alcohol Event Publicity

Event advertising may not promote excessive drinking through graphics or text.  Event advertising may not promote special pricing of alcohol.  Reference to "beer" and "wine" must appear in the same size and manner as, or smaller than, the reference to non-alcoholic beverages and food or other flier information. Final decisions about advertising are left up to the discretion of the Director of the Center for Student Involvement.

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Contracts and Permits


Contracts

Students are not permitted to sign any contract pertaining to the University, State of Maryland, or their student organization. All contracts must be submitted through the OrgSync Payment process, once the request has been approved by CSI, the contract will be vetted, and negotiated, through the Office of Procurement.

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Raffles


Baltimore City prohibits any type of gambling, casino nights, etc.; however, raffles and certain games of chance may be used to help raise funds for a student organization. Below are the guidelines that must be followed. Before beginning to plan a raffle, we strongly encourage you to meet with the Student Activities Coordinator to go over the process of conducting the activity. Even if your organization has conducted raffles in the past, gaming and raffle laws are regulated by the state and subject to state and county laws and these regulations may change.

 

Necessary Guidelines

Before a raffle can be held in the City of Baltimore, a permit must be purchased for the day of the drawing from:

Gaming Permit Unit

242 West 29th Street

Baltimore, MD 21211

 

The permit will cost $10.00/day/event. If your organization is not on file with Police Headquarters, a thirty (30) day waiting period is required after the initial application. If your organization is already on file, the permit will be mailed by the next business day. Payment must be made in the form of an organization check made payable to the Baltimore City Police Department. Cash is not an accepted form of payment.

 

Each raffle must have a specific stated length of time that the money will be collected and/or tickets sold.

 

Raffle tickets must be printed in numerical sequence. Each individual ticket must be imprinted with both the individual ticket number and the total number of tickets to be sold (e.g. 1 of 200).

 

Layout for the ticket is flexible but copy should include all of the following:

  • Name of the raffle (i.e.; 50/50, trip, dinner)
  • Description of the prize (i.e.; 3 days/2nights)
  • SPECIFIC drawing date and time
  • Where the proceeds are going to. (If the proceeds are being divided specific amount or percentages should be noted)
  • Name of sponsoring organization
  • Cost of donation or price of ticket
  • Ticket number (put on both ticket and stub)
  • Stub with space for name, address, phone number

 

All ticket wording and layout must be approved by a member of the CSI professional staff BEFORE tickets are sold.

 

Once the tickets have been reviewed and the permit purchased, all tickets should be turned over to an individual who will be responsible for distribution. The organization holding the raffle is responsible for deciding who in the organization will be an approved seller. Only approved sellers may sell tickets.

As the sellers come to pick up their tickets, they must sign the “Raffle Manifest” form indicating the number of tickets received the numerical sequence of the tickets, and the date when the tickets, stubs, and cash will be turned in along with the unsold tickets. Normally, no more than 20 tickets should be given to a seller at a time. Additionally the sellers must be given the “Sellers Log” to track information about the buyers of the tickets. Each seller is responsible for keeping their log accurate and up to date.

No ticket may be sold under face value and each ticket must be individually priced. No combinations or deals may be offered for purchasing more than one ticket- (e.g. no 2 tickets for $x or 3 for $y).

The drawing must be held on the date and time specified on the ticket and must be held in a public location. No drawing may be held until all tickets, stubs, and/or money has been accounted for.

Should any member of the organization participate in the raffle, a CSI professional staff member must conduct the drawing for the winner.

Once the winner has been determined and notified, they must complete the “Certification by Raffle Winner” form this original signed form, the “Raffle Manifest” and all sellers’ logs must be returned immediately after the completion of the raffle to CSI. These forms will be kept on file in CSI for three years as proof of the legitimacy of the raffle.

Immediately following reconciliation, the ticket revenue must be turned into CSI for deposit to your internal account, or be deposited into your external account. No person can be reimbursed out of the raffles proceeds for any costs associated with the raffle or any other event until all money has been accounted for and deposited into an account.

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Street Closures


The closing of a street may add many benefits to an event or program, such as allowing an organization to use a larger area for their program or adding a safety buffer for participants. To have a street closed, you can visit the Baltimore City Website (http://permits.baltimorecity.gov/SpecialEvents.aspx) and click on the Special Events tab.  It is recommended that you complete the paperwork for the permit by visiting the office on 200 N. Holiday St, Counter 4 during their hours of Monday-Wednesday and Fridays 9AM-4:30PM.  The number for the office is 410-396-7070.  Please note that there are associated costs with the permit, and it must be submitted no later than 75 days prior to your event.

If your organization chooses to request a special permit from Baltimore City, CSI must be notified prior to the application being submitted. If CSI is not notified about a street closure, the event may be canceled.

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Decoration Use in University Facilities


  • All decorative materials must be fire retardant or flame proof.
  • All decorations must be taken down directly after the event. If the decorations are not cleaned directly after the event, a charge will be assessed to the student organization to cover the fees for cleanup.
  • Any decorations left behind will be disposed of.
  • No staples, thumbtacks, or adhesives of any kind may be used on the walls. Painter’s (masking) tape and other non-damaging tapes may be used. (Please visit CSI for approvals).
  • All doors, fire exits, and exits signs must never be blocked by decorations or objects.

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Animal Use on Campus

Organizations are allowed to bring certain animals to campus for the benefit of students. However, bringing animals on campus is heavily regulated as we need to make sure the wellbeing of the animals brought to campus. A good example of animal use on campus is contacting a reputable organization to bring dogs to campus to help students de-stress during finals. Before you begin planning an event involving animals, refer to the Animal Regulation Policy listed below.

 

Animal Regulation Policy

Animals, live or dead, may not be used for entertainment purposes including, but not limited to, ceremony, amusement, pranks, giveaways, or for selling. (For purposes of this policy, the term "animal" includes any wild or domesticated, warm-blooded or cold-blooded animal.) This policy does not apply to food items. Animals may be used, in a controlled manner by a respectable organization. For approval, please email all event details to the Student Activities Coordinator at studentorgs@ubalt.edu.

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Giveaways and Clothing


Giveaways, clothing, and appreciations, are great ways to promote your organizations events. For specific regulations, please see the Managing Financials section of this handbook.

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Ticket Sales


The CSI Front Desk offers ticket sales services through a product called Fusion, which tracks sales, limits the amount of sales to a pre-set amount, and can create different pricing between students, faculty and staff, and guests. In order for the Front Desk to provide this service effectively and efficiently, the following conditions must be met and information provided.

 

Conditions for Ticket Sales

  • The organization’s representative in charge of ticket sales and the organization’s treasurer need to meet with the Associate Director of Operations and Technology to discuss the process and details of the ticket sales. This meeting must happen at least four (4) weeks before the tickets are to go on sale.
  • All finalized information must be submitted to the Associate Director of Operations and Technology one (1) week prior to tickets going on sale.
  • Tickets for events held on campus will not go on sale earlier than two weeks prior to the event. Tickets for events involving travel may go on sale earlier than two (2) weeks with prior permission from the Associate Director of Operations and Technology.
  • The Front Desk of CSI will only operate the sale of tickets; they will not hand out any additional information or event materials. Any other requirements for an event must be handled through the organization. The only exception is when an Assumption of Risk, Indemnification, and Release form is needed– More information on this form can be found in Section Six: Risk Reduction and Management.
  • All sales are final, and no refunds will be given through the Front Desk.
  • Currently, the Front Desk can only accept payments in the form of cash, check or BeeCard. Ticket purchasers will need to bring exact change to obtain their tickets.
  • All money collected at the CSI Front Desk will be deposited into the organization’s revenue account on OrgSync.
  • CSI reserves the right to refuse to sell, or terminate the sale, of any event that violates policies listed in this handbook or the Student Handbook, or if the event is deemed questionable in nature or content.

 

Information Needed to Sell Tickets

In order for CSI to approve the sale of tickets, the following information will be needed.

  • Organization’s name
  • Event name
  • Event description
  • Event details: date, time, location (including rain location)
  • Event contact person’s information: name, Ubalt email address, phone number
  • Ticket Sales information:
    • price for students, faculty and staff, and guests
    • restrictions on sales (e.g. students only)
    • Number of tickets to be sold, amount sold per-person
    • Date the tickets will go on sale, and dates the sale of tickets will conclude

 

Ticket Sales Not Run Through CSI

Some organizations may elect to sell tickets for an event or program on their own. To do this, the organization must follow the below process for creating and selling tickets

  • Create a ticket sales instruction sheet informing the seller how to sell each ticket, and what information to give out.
  • Create a ticket sales roster that will track each ticket sold, and who it was sold to. To assist with this, it is suggested that each ticket slot on the roster be numbered, and that number should correspond with the number on a ticket.
  • All sales should be deposited either with CSI or the organizations external account (if applicable). To ensure the funds are secure, all money should be deposited each day of the sale.
  • Create the ticket to at least include the following:
    • Event title and details: date, time, location
    • Organizations information
    • The statement that all sales are final, and no refunds will be given, as well as a statement if the event will occur rain or shine. Please refer to the closings and delays policy below in this section for more information in regards to inclement weather and the University.

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Facility and Program Access


Student organizations must provide access to their programs and activities for qualified students and other participants with accessibility needs.

 

American with Disabilities Act

The Americans with Disabilities Act became law in July 1992. This Act requires that all public activities must be accessible to people with disabilities.  This law applies to all organizations within the University and includes all events planned by these groups.

Organizations may not deny persons with disabilities the opportunity to participate in their group or to participate in activities organized by the group. 

In planning an event or activity, the organization must be prepared to provide accommodations for participants with disabilities -- whether they are members of the organization or the general public.  The group may, however, request advance notice from the individual needing additional services. When advertising a program or event, it is important to indicate that accommodations will be made. The announcement may simply state: "Appropriate accommodations for individual with disabilities will be provided upon request ten (10) days before the event and 30 days prior to a scheduled travel event. Contact the Office of Disability and Access services at 410.837.4775 or das@ubalt.edu to request accommodations." 

When advertising a program or event that includes food, it is important to indicate that dietary accommodations will be made.  The announcement may simply state: “For Special dietary needs contact the sponsoring organization five days prior to the event (i.e. vegetarian, vegan or Kosher dietary needs).”

You can find more information at the Office of Disability and Access Services website.

Access to Information and Programmatic Access

If you are planning an event, it’s important to make your event accessible to individuals with disabilities in the campus community.  To help ensure that your event is accessible to all, please use the following guidelines when planning your next event. 

Access to Information

  • Make sure that your promotional materials, handouts, brochures, invitations, etc. can be made available in alternative formats for people with disabilities.
  • Be sure to inform the campus community of this availability with a statement similar to the following example:
    • This (registration, form, brochure, etc.) can be made available in alternative formats for people with disabilities. Contact (name of student organization).

Programmatic Access

  • Make sure the campus community are aware that the accommodations can be made for people with disabilities by including the following statement on promotional brochures, flyers and other materials:
  • Please indicate if you need special services, assistance or accommodations to fully participate in this program by contacting (name of student organization) at (form of contact, i.e. email and/or phone).Please notify us by (deadline).
  • Make sure the facility you are planning to use for the event is barrier-free.This is especially important when selecting an off-campus site for the event.
  • Make sure there is appropriate space for wheelchair seating.
  • Make sure appropriate seating is arranged for individuals who need to use interpreters.
  • Make sure there is appropriate walkways for wheelchair, crutch, walker, etc. use.
  • Make sure the restrooms and entrances are accessible.
  • Make sure you arrange for appropriate accommodations, such as interpreters, closed captioning, etc., in advance.

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Dress Code


University of Baltimore students are expected to wear appropriate attire at all times. Appropriate attire is considered clothing that covers an individual’s undergarments, midriffs and posterior.
Failure to comply with these policies may result in removal from a program, event or facility.

Individual programs, events and facilities may also require a specific dress code appropriate for their area, please refer to their individual webpages for more information.

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Cost of Participation


The fees associated with enrollment at the University are used to provide co-curricular experiences and facility access to students. Please note that access to University programs and facilities may be limited and incur additional fees for all users, including students, faculty, staff, alumni and community members. Any fee associated with the event, program or facility, including ticket sales, deposits, membership fees, and guest fees are non-refundable and non-transferable. Participants should refer to specific events, programs and facilities to determine access and associated fees.

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Closings and Delays


At times, the University of Baltimore is closed due to an emergency or extreme weather; if this occurs, all CSI and student organization events will be canceled. Student organizations are responsible for notifying participants accordingly. Please dial the UB Emergency Notification line at 410.837.4201 for emergency updates or visit the University of Baltimore Police Department website (http://www.ubalt.edu/about-ub/offices-and-services/university-police/) for more information about the University closing policies. For the most up-to-date information, CSI strongly encourages all students to sign-up for the Campus Text Alert System through the MyUB portal.

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Behavior at Events


All members of the University community are expected to conduct themselves in a manner that is consistent with the goals of the institution and demonstrate respect for self, others, and their property. The University of Baltimore strives to provide students with an environment and opportunities that encourage learning, acceptance, recognition, and appreciation of those who are different from themselves. Actions that violate the University’s Code of Student Conduct, University policies and procedures and/or the law, may be subject to the University of Baltimore’s disciplinary procedures found here- http://www.ubalt.edu/campus-life/student-handbook.cfm.

 

Harassment, including but not limited to, violence or threats of violence are not tolerated at events hosted by CSI or student organizations. Such behavior may result in ejection from events, student organization activities, or CSI for the day. 

 

Use of False Identification

The use of another person's identification within any University program, event or facility is strictly prohibited. Anyone using another person's identification will be escorted out of the program, event or facility and their University involvement suspended until further notice.

 

Grievance Policies & Procedures

You can find more about the University of Baltimore’s nonacademic grievance policies and procedures found here- http://www.ubalt.edu/campus-life/student-handbook.cfm.

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Announcements

Supplemental Funding
Due to changes in the level of funding available this year, the process was delayed while Allocations Board and Funding Oversight Committee examined the issue. The deadline for supplemental requests will be extended. We are in the process of updating the website to reflect these changes. Information will be emailed to org leaders the week of Oct 16-20.

Need help running your org?
Follow the links under the resources section (to the left) to navigate to the resources pages.

Follow links in the Policies and Procedures Section to review the updated Student Org handbook.

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