Section Eight: Student Organization Advisor Requirements

Student Organizations must have a faculty or staff member as their advisor.  Below are the organization responsibilities in regards to their advisor, qualifications and duties or the organizations advisor, what organizations should expect of their advisor, and the various roles that the advisor may have while working with their student organization.

 

Table of Contents


Organization Responsibilities

Advisor Qualifications & Duties

CSI Expectations of Advisors

Advisors Role

 

Organization Responsibilities


  • Notify the advisor of activities and meetings of the organization.
  • Consult your advisor in the planning of all activities.
  • Consult the advisor concerning potential changes of structure or policies of the organization, and before major projects are undertaken.
  • Understand that although the advisor has no vote, they should have speaking privileges.
  • Remember that the responsibility for the success or failure of the organization rests ultimately with the organization, not the advisor.
  • Communicate any problems or concerns with the advisor.
  • Acknowledge the advisor’s time and energy are donations to the organization, and express appreciation.
  • Be clear and open about your expectations for your advisor’s role.
  • At the end of the semester, evaluate your advisor and give appropriate feedback.

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Advisor Qualifications & Duties


  • Be a full time professional faculty or staff member of the University of Baltimore. Part time staff or graduate students may not serve as the Primary Advisor.
  • Have a basic knowledge as to the purpose, structure and history of the organization.
  • Facilitate the student led operations of the organization.
  • Provide support to the student organization in attaining their goals.
  • Responsible for approving organizations finances and budgets.
  • Be knowledgeable of University and Center for Student Involvement policies that relate to student organizations (available in the Student Organization Manual), as well contact the Center for Student Involvement for guidance when there are questions about policy, state and federal laws that affect the activity of the organization.
  • Maintain consistent communication with the organization officers.

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CSI Expectations of Advisors


  • Regularly attend meetings
  • Provide guidance and support to organization leadership
  • Approve all financial transactions
  • Be familiar with the organization’s constitution and be involved in annual review
  • Support organization leadership in following their constitution
  • Provide consultation concerning membership election or selection procedures and responsibilities
  • Meet with officers to discuss upcoming meetings and programs, long range plans, goals and problem solving
  • Assist with officer transition and new officer training

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Advisors Role


The following are some of the hats advisors may wear while working with students:

  • Mentor- Students may approach their advisor for help with the organization, their academic and professional development, and personal development. The relationship the advisor builds with students can be rewarding for both the student and the advisor as a mentor.
  • Team Builder- As an organization’s dynamics change, you may need to assist the organization in coming together as a team. The more an organization is able to work as a team, the better equipped they are to succeed and work through the conflicts and difficulties they may face. 
  • Conflict Mediator- Students working together in an organization may come into conflict with one another about the many dimensions of an organization.  Helping the students work together and reminding that they are both working in the interest of the organization can be the first step in resolving conflict.  The students may not always be aware that their actions or attitudes are affecting others, and potentially the entire organization.  Speaking with students individually, in small groups, or as the full organization can help to clear the air for productive discussion and progress within the organization
  • Reflective Agent- Reflection is an essential piece of student development and learning from co-curricular activities. To maintain a reflective dialogue, advisor need to remember to allow students to speak first and then follow up with an honest assessment.   Any feedback the advisor provides to students should be constructive and presented in conjunction to examples.  It is important for advisor to talk to the students through improving upon their weakness and the ways in which they can be assisted.  Reflection isn’t only needed in times of failure, as student successes deserve equal attention and reflection.
  • Educator- Students in student organizations are empowered to own decisions that they make.  Sometimes they will succeed and other times they will fail.  As an educator, the advisor enables the student to learn and plays a reflective agent role in what they will learn.
  • Motivator- Student organization advisors often act as the organizations cheerleader, keeping them motivated and pushing forward.  Motivation can come in many forms; including reminders of goals, recognition of efforts, making connections, words of encouragement, etc.
  • Policy Interpreter- Student organizations are held to the policies outlined in this student handbook as well as any other policies or changes implemented throughout the year.  The advisor should be well versed in the organizations policies and university wide policies that will be able to assist the student organization in doing things appropriately. 

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Announcements

2017-18 Funding Requests
The deadline to request a budget from Allocations Board for 2017-18 is May 25 at noon! Training (which is required before submitting a request) is to be completed online this year. Click to access the training now or get info about the training.

Additional resources for developing your budget request can be found on this page.


Need help running your org?
Follow the links under the resources section (to the left) to navigate to the resources pages.

Follow links in the Policies and Procedures Section to review the updated Student Org handbook.

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